About Our Sections (Staff)

Though the office has some common activities which are repeated every year, the range of its activities is becoming wider and consequently, the number of staffs is also increasing. Dhaka Commerce College became operational in 1989, consisting of four rooms on the ground floor of King Khalid Kinder Garten School. Three of these four rooms were used as classrooms and the rest was shared as an office room by the Principal, the Professor in Charge, the teachers and an office assistant. Then the college was shifted to two rented houses at Dhanmondi and the Principal, the Vice Principal and the teachers got respective office rooms including a room for the college office. Then the college was shifted to its permanent campus in Mirpur in 1995. Though the accounts and the office was integrated in the beginning, gradually the accounts, office of the exam controller, the engineering section and the central library started functioning as individual units.

The Offices of the Principal and the Vice Principal and the other administrative units are connected to the office directly or indirectly. The college office is the centre and the lifeblood of the college. The office is also connected with the departmental offices integrally.

Every year the college office starts its operation with the selling of the admission forms. Then the detailed information of the students qualified for admission is sent to the Board/National University. Besides, the office fills up the admission forms and detailed information to the Board/National University after receiving the exam circular. But recently there has been a change in the process of distributing admission forms due to the filling up of admission forms online. Under the current process the original admission form has to be sent to the Board/National University after filling it up.

Apart from these there are other scheduled activities of the college office including the coordination between the departmental activities and the other activities through continuous supervision by the office of the Principal and the Vice Principal. Moreover, the office provides necessary support on various occasions.

At the time of its establishment Dhaka Commerce College had no individual accounts section. At that time all the accounts related activities were done in the college office which was very inconvenient. Realizing its importance, later the college authority decided to convert the accounts section into an individual unit in an air-conditioned room on the ground floor of academic building-1.

After the opening of an individual accounts section the authority took various steps to develop it as a complete unit. The range of its activities became wider with the introduction of computerized accounting from the manual one and book keeping in two different methods simultaneously. The following changes are particularly notable:

Automation System: The accounts section has been operating under the automation section since 2013. Automation section preserves student records including their curriculum vitae. This method also helps to inform the students of their dues. For the time being all the books of accounts are also preserved as hard copies side by side with soft copies. Apart from these a pay –roll software preserves information of teachers, officers and staffs including their monthly payment, profile, etc.

Catalogue System: Files are preserved following catalogue system and so the necessary files can be found instantly.

Collection System: Before admission students admission and other fees are collected through bank. After admission students pay their dues quarterly as instructed in the academic calendar. Usually the students deposit their fees in the collection center of Social Islami Bank inside the college campus. The college supplies the pay-slip for this. This slip is divided into three parts a) student’s copy b) bank copy c) college copy. After the deposit made by the students the college copy is collected from the bank the same day and students name, class, and roll no. are posted on the collection software. Besides, each student is informed of his/her dues through SMS automatically sent by using software.

Dhaka Commerce College maintains two types of accounts – revenue accounts and department accounts. Revenue accounts include all the transactions with the students, and payments of teachers, officers and staffs. Development accounts is kept to preserve development related expenditure. Development accounts mainly refers to construction work. Besides addition of new section to the infrastructure is also included in development accounts. There are different cash books and ledger books for these two types of accounts.

Different internal transactions and purchase are made through requisition with the approval of the Principal. There are some small transactions which cannot be made through bank and have to be made through cash transaction. Apart from these most of the expenditures are made in the development of the infrastructure. This expenditure is approved by the governing body in every four month. At present the teachers, officers and staffs of Dhaka Commerce College can draw their payments from the ATM booth in the college campus using their debit card.

Dhaka Commerce College is taking exams mainly in the term system. Each term consists of three types of exams. The durations and marks distributions of these exams are as follow:

Weekly Exam: Each weekly exam for each subject carries 10 marks.

Monthly Exam: Monthly exams (one or two carrying 30 marks each) are taken before the term exams.

Term Exam: Term exams are taken which carry 60/70/80/100 marks, depending on the class. In higher secondary classes 60 marks is allotted for a 2 hour exam and 100 for a 3 hour exam. For honours classes 60/80 marks exams are of 3 hours and 100 marks exams are of 4 hours. Students of BBA Professional course get 3 hours for a 70 marks exam whereas the Masters students get 2 hours for 60 marks exam and 4 hours for 100 marks exam. The students are issued printed admit cards as in board/university exams for attending the term exams. No student can sit for the term exam without this admit card.

There is difference in the sitting arrangement of these exams. The weekly tests are arranged in the classroom. The invigilators check if the students have written their name, roll no, section, etc. correctly on their answer script and correct their mistakes. In monthly and term exams the focus remains mainly on time management and appropriateness of the answers the students make. These exams are taken in exams halls with stickers on each desk with printed roll numbers of the students as in the board exams. Each examinee has to sit on the seat allotted to him. The evaluated scripts of weekly, monthly and term exams are shown in the classroom and sent to the guardians for informing them of the performance of their wards. The scripts, after being signed by the guardians, are preserved by the institution.

Academic Transcript: After each term exam the institution provides the students with a printed academic transcript.

Office of the Exam Controller: For smooth operation of the exam system the office of the exam controller consists of one deputy exam controller, three exam assistants and two peons.

Exam Committee: Each year the authority forms an exam committee comprising of the teachers for smooth running of the internal exams of Dhaka Commerce College. There is a convener and two members in this committee selected from among the teachers. They oversee all the exam related activities and direct the office of the exam controller. Each exam committee is usually formed for one year.

Vigilance Team: This team mainly takes care of the quality control and monitoring of the exam. During exams this team monitors the exam halls and provides the exam committee and deputy exam controller with necessary information and recommendations.

Breach of Exam Discipline and Punitive Measures: Dhaka Commerce College is very strict in maintaining discipline in the exam system. A breach of discipline in the exam is not excused under any circumstance. If there is any such breach the invigilator reports to the office of the exam controller with hard evidence. The authority makes a decision on this report. In such cases the examinee is expelled or punished as per rules of the institution.

Dhaka Commerce College became operational in 1989 as sublet at King Khaled Institute in Lalmatia. Then the college campus shifted to a rented house No 251 of Road No 12/A in Dhandmodi. The foundation of the permanent campus in Mirpur was laid on 2 January 1994 on 2.41 acres of land. In the next two decades the infrastructure of Dhaka Commerce College got a gigantic shape.

Academic Building-1 of Dhaka Commerce College is 11 storied and Academic Building-2 is of 15 storied. Besides, there is a 4 storied Administrative Building; two 12 storied residential building for 66 teachers’ family; an auditorium with 1500 seats; one female student’s hostel; a sub-station and generator house; gymnasium; deep tubewell; Shaheed Minar; Mosque and Playground.

The Engineering Section is located on the ground floor of Academic Building-2. The Engineering Section is of great importance in maintaining the gigantic self-finance infrastructure of Dhaka Commerce College. The engineering section has 2 officers and 15 staffs in 2016.

Medical Centre: Dhaka Commerce College medical centre became fully operational in room no 104 of academic building-1 in 2012. Before that students used to receive medical services only during the tiffin period. This service is run by a full time registered physician and a registered staff nurse. This centre is established with a noble aim. This centre mainly aims at building up healthy, energetic, bright and well educated manpower for the country. The centre provides health services to the students, teachers, staffs and their wards during their stay in the college. Apart from emergency treatment and palliative care there is consultancy for better health services. Steps have been taken to inform the students about infectious diseases, drug addiction in adolescence, negative effects of sexual perversions, etc. through health education. There are consultants for better healthcare for the girls. To increase students’ nutritional knowledge, they are regularly informed about the negative effects of nutrition. Efforts are also going on to prevent the tendency of not taking breakfast. Students are also informed about avoiding accidents and minor injury management. There is supply of emergency medicine. There is also a plan to improve and extend health services for the students. Dr Abdur Rahman used to give prescription to the students during the tiffin period or the first half of the day from 1996 to 2011. Dr Md Azizur Rahman served as full time medical officer from 01 January 2012 to 31 December 2015. At present Dr Md Anisul Haq has been serving as full time medical officer since 01 January 2016. Senior staff nurse Kaniz Fatema has been serving since 01 January 2012 specially for providing health services to the female students.

The contribution of discipline and security of Dhaka Commerce College to its name and fame is undeniable. The institution has set an example in maintaining discipline through active participation of teachers under direct supervision of the administration. It is the discipline and security of the college for which the guardians feel safe to admit their wards here. There are 25 skilled security guards for the maintenance and security of the huge infrastructure of Dhaka Commerce College in 2016. CCTV camera have been used both inside and outside of the campus since 2012 for round the close monitoring and security. Five extinguishing system is available in all the buildings. With a view to strengthening the security system of the college a separate security section was formed on 1 January 2016. Md Hossain Shah Alam is the head of this section.